4 Guidelines to Engaging a Virtual Executive Assistant

Are you planning to hire a virtual executive assistant? The following three tips will make the task both easy and fruitful. A great asset for many organizations is the addition of a virtual executive assistant who meets the organization's needs. He or she will in most cases be responsible for arranging appointments, conferences, coordinating workshops, making and distributing internal reports, e-mail management, and the like.

Hence, the first issue that you need to look for when outsourcing is his / her proficiency in your language. It's really crucial that the virtual assistant be able to engage in efficient communication with you and your clients via email and telephone.

Next, this individual will have to be skilled in using Microsoft Office. Your company may need you to provide a presentation, or to put information gotten from different advertising studies together into a database or a newsletter. Virtual executive assistants should be able to utilize Microsoft Office and equivalent programs in order to successfully do what's requested of them.

Being accessible is the third important consideration. You need to be in a position to access needed services as and when you need, that person being your virtual assistant. It is crucial that the estimated time of daily availability is agreed upon. Luckily, technology nowadays can facilitate 24 x 7 availability if need be. It's vital to determine the ideal way to remain in touch, and the best time to do this.

The fourth essential issue for employing virtual executive assistants is to set up billing and fees. Don't forget that the purpose for outsourcing is to save cash, work, and time. Outsource only those services that do one or more of the above. Carry out a search on the Internet and determine the going rate for a quality virtual executive assistant. A trial period (during which you should pay slightly less than the current market rate) will permit both of you to decide whether working together is going to be mutally beneficial. After finding the correct applicant, determine an amount that will make him or wish to continue with you.

Remember that each time you hire new virtual executive assistants, you must take time away from work to provide coaching to the assistant. Money, time and effort is required. Therefore, it is more sensible to keep the (chosen) candidate you hired happy and motivated to work for you.

Determine up front how the person wants to be given his or her pay - through check, Paypal, bank transfer or any other means. The billing frequency also needs to be finalized in advance so that neither you nor your virtual executive assistant develop any misgivings. If you are outsourcing it is always a good practice to have the assistant invoice you so you have a record of the expenditure.

With time, you will be able to nurture a mutually gratifying professional relationship with your virtual executive assistant, and with his or her help you will be able to drive your business towards success.


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